Soundglare: How to request concert coverage
We’re moving concert coverage requests to Microsoft Lists. Please use the process below instead of editing the old Excel schedule.
1. Sign in
Use the email address that received your Soundglare invitation. If prompted, complete Microsoft’s sign-in or verification steps.
If you cannot access either list, contact Miguel with the email address you’re using and a screenshot of the error.
2. Find a show
Open the Concert Schedule.
Check the artist, date, venue, and city. For multi-artist events, make clear which artist you want to photograph. The listed time may be the event start, not an individual artist’s set time.
If a show is missing or its details look wrong, send Miguel the official event link and the correct details before submitting.
3. Submit your request
Open Coverage Requests and choose New or Add new item.
- Select the correct show, checking its date and venue.
- Confirm that Photographer shows your name; enter or correct it if needed.
- Add any useful request notes, such as the artist you want to cover, availability restrictions, or whether you need a review ticket in addition to a photo pass. These are requests, not guaranteed access.
- Save the item.
Submit one request per show. Avoid duplicate submissions. Submit as early as possible; some promoters require requests at least seven days before the show.
Created By records the account that submitted the item. Please submit your own requests while signed in with your invited account.
4. Follow your request
Use the My submissions view in Coverage Requests to find your requests. You will not have access to other photographers’ private request details.
| Editor decision | What it means |
|---|---|
| Awaiting editor review | Miguel has not yet made an editorial decision. |
| Editor approved — credentials not confirmed | Soundglare has approved the coverage request, but the promoter or PR team has not confirmed access. |
| Editor declined | Soundglare is not proceeding with this coverage request. |
Miguel handles the PR/venue outreach or Live Nation request. Please coordinate with him before contacting the same team yourself so we avoid duplicate requests.
The Concert Schedule may show Email scheduled, Awaiting PR approval, or Manual Live Nation request. None of these means your photo pass is approved.
5. Wait for credential confirmation
Do not treat editorial approval, a scheduled email, or a submitted portal request as permission to photograph the show.
Wait for Miguel’s explicit photo-pass confirmation and instructions before attending on assignment. Confirm the approved artist, venue, date, access restrictions, check-in arrangements, and whether a separate admission ticket is needed. A photo pass does not automatically include a ticket or access to every artist.
Approval can arrive close to show day. If you have not received confirmation, check with Miguel rather than assuming access.
Changes or cancellations
Tell Miguel promptly if you can no longer cover a show, need to change your request, or receive a direct response from a promoter or PR contact. Do not arrange a substitute photographer without confirming the change with him.
Keep PR contact details and private email correspondence out of shared concert fields.